[NYCBSDCon] sponsor levels

[George Rosamond]

Patrick McEvoy:
> On 9/18/13 1:50 PM, Bill Totman wrote:
>> On 9/18/13 12:51 PM, "George Rosamond" <george at ceetonetechnology.com>
>> wrote:
>>
>>
>>> Bill Totman:
>>>> On 9/18/13 11:01 AM, "George Rosamond" <george at ceetonetechnology.com>
>>>> wrote:
>>>>
>>>>
>>>>> Brian Callahan:
>>>>>> On 09/18/13 10:36, Okan Demirmen wrote:
>>>>>>> On Wed, Sep 18, 2013 at 10:25 AM, George Neville-Neil
>>>>>>> <gnn at neville-neil.com> wrote:
>>>>>>>> On Sep 18, 2013, at 10:19 , George Rosamond
>>>>>>>> <george at ceetonetechnology.com> wrote:
>>>>>>>>
>>>>>>>>> we should sort this out on list.. Some ideas.
>>>>>>>>>
>>>>>>>>> $150 small sponsors, making space for small shops.  literature on
>>>>>>>>> shared
>>>>>>>>> table... sponsor image on screen during appropriate time.  small
>>>>>>>>> logo on www
>>>>>>>>>
>>>>>>>>> $1500-$2000 big: table, swag, video during breaks, larger logo on
>>>>>>>>> www
>>>>>>>>>
>>>>>>>>> logos on www are for the long term.
>>>> Long term = until next con or 12 months?
>>>> 	- Next con being the minimum.
>>>>
>>> we kept the past con sites up... assume we'll archive and continue to
>>> have online.
>> Got it.
>>
>>>>>>>>> all negotiable/flexible... plus sponsors can deal with open bar,
>>>>>>>>> food,
>>>>>>>>> whatever.
>>>>>>>>>
>>>>>>>>> Early payment is ideal of course, and any profits can be divided by
>>>>>>>>> the
>>>>>>>>> four projects.
>>>>>>>> I'm wondering if, for an uncon, the $1500 range makes sense.  I'd
>>>>>>>> think more like $500-$1000 but
>>>>>>>> maybe I'm just not thinking big enough.
>>>>>>> I agree.  Maybe if we first had an idea of how much usable space we
>>>>>>> have, we could then figure out how to carve it up.
>>>>>>>
>>>>>>> The one cost we have will be Suspenders, with food/etc.  What else is
>>>>>>> there?  Do we know approximate cost?
>>>>>> We had come up with a number at the meeting, but I don't remember it
>>>>>> off-hand (Bill?)
>>>>>>
>>>>>> We were thinking of using the raised row of tables (with the booths)
>>>>>> along the left-hand wall when walking out of the backroom where we
>>>>>> normally meet for the vendor things.
>>>>> We are looking at about $5000-5500 for 100 people, including food
>>>>> (breakfast, lunch, coffee all day).
>>>> Is 100 our target attendance?
>>>>    - I ask for 'break-evens' and measuring 'success'.
>>>>    - We should also know for the sake of pitching to vendors - for those
>>>> that want to know.
>>> no.. . find me a con that publicly states its number? ;`
>> Not for public purposes but privately pitching to a vendor with marketing
>> $s (assuming they even care).
>>
>> But, from your response, past experience is that our vendors aren't
>> worried about that number. Which is fine.

Again... i misunderstood... vendors care about number of attendees, not
our costs.

>>
>>> I'm assuming about $6500 in expenses overall... but we need to break it
>>> down.  The exact details are open ATM.  If MWL comes into town, and does
>>> something, we should cover his flight.  And find him a place to crash :)
>>>
>>> I would say we aim for 100, but that will take serious outreach too.
>>> And outreach is more critical to this con than the past ones, as per the
>>> angle and theme IMHO.
>> Patrick will be preparing some promo material after we hammer some details
>> down.
> 
> Speaking of... anyone talking to vendors...please get the images/logos
> from them as hi-res and as early as possible.
> Getting the last few images was a bit of a challenge the last con. 
> P

Well, we're not quite *there* yet.  We have a general idea of costs, and
need to work on a list of likely, past and possible sponsors.  Once Ike
sorts out space for tables at Suspenders...

Then we need to get a clear picture of sponsor levels, and the
respective benefits.

This could include things like:

- table space
- logo on www
- logo on video displays at site during event intermissions
- videos on above during intermissions

etc.

Then everyone can run out and chase potential sponsors, and have
something to offer them.

Then once the deal is made, we tell them the image res :)

g

> 
> 
> 
>> If anyone has ideas about outreach, speak up.

Yes... don't drop that.... separate thread IMHO

g